Talent Coordinator (Hybrid)

Grow With Us!



Hudson is North America's leading travel retailer. For over 30 years, Hudson has met the needs and wants of travelers in more than 1,000 duty-free, duty-paid, and food & beverage stores. We could not serve our customers, landlords, and partners in airports, commuter terminals, hotels, and casinos without the continued support of our greatest assets: our team members. We are dedicated to hiring and training exceptional team members, who are committed to serving the customer as the Traveler's Best Friend. We strive to ensure we're fulfilling our team members' career potentials through training, skills-development, and career pathways - as our team members grow and succeed both personally and professionally, so does Hudson.



This Talent Coordinator position is for you, if you would enjoy:

• Assisting in the company's Talent Acquisition and Onboarding efforts
• Working closely with operational leadership and all Human Resources departments
• Working a hybrid schedule out of our headquarters in East Rutherford, NJ

Talent Coordinator Key Accountabilities:

• Manage onboarding for all hires across the company from front-to-back end processes; ensure all documents are submitted in a timely manner
• Follow up efficiently and effectively with various team members both in the office and field to ensure timely processing of onboarding documents
• Respond to all onboarding inquiries from new hires, management, and operational teams and perform weekly, monthly and quarterly audits
• Track all new hires, rehires, transfers, and promotions details and maintain tracker
• Draft offer, transfer, and promotion letters and obtain signoff approval
• Collect, share, and enter job requisitions into SuccessFactors HRIS system
• Manage multiple email alias mailboxes; forwarding emails appropriately
• Track and audit temporary workers (i.e. through staffing agencies, seasonal payroll temp help, etc.)
• Assist with compiling weekly vacancy reports and distribute to talent team
• Process and submit pre-employment background checks, reference checks, and drug screening using third party systems
• Lead the Employee Referral Program (process referrals, work with payroll to meet deadlines, etc.)
• Process vendor invoices through Basware invoice system
• Conduct compensation analysis using various online sources
• Run reports and archive job descriptions from Applicant Tracking System (ATS)
• Manage responses to reviews on external sites (i.e. Glassdoor, really, etc.) and escalate as necessary
• Schedule, organize interviews, and conference calls with potential candidates & talent team
• Support the Talent Acquisition Manager and/ or VP with any ad hoc projects such as Diversity and Inclusion initiatives

Talent Coordinator Required Qualifications:

• Bachelor's degree in HR or related field and/or equivalent experience
• 1-2 years of prior HR experience in a similar role
• Able to multitask, work well independently, as well as in a team environment
• Ability to work under pressure and prioritize tasks to meet deadlines
• Knowledge of onboarding, recruiting, and legal aspects of hiring processes
• Excellent and effective verbal and written communication skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite (i.e. Outlook, Excel, PowerPoint, Word, Teams)

Talent Coordinator Preferred Qualifications:

• Ability to be proactive and possess strong analytical and problem solving skills
• Excellent organizational and writing skills
• Experience with SAP/Success Factors

• For immediate consideration, please include your resume.

Some of our company-offered benefits for you and your family include:

• Health & Well Being: Medical/Dental/Vision Insurance
• Paid Time Off
• Various Personal and Parental Leave Programs
• Universal Life Insurance
• Retirement Programs & Matching Employee Contributions: 401K & RRSP
• 20% off Hudson Employee Discount
• Employee Recognition & Anniversary Programs
• Training, Development, and Growth Opportunities
• Tuition Assistance & Scholarship Programs

For additional information on our benefits, please visit: https://www.hudsongroup.com/careers/our-perks.



Depending on the location of the position, applicants must be currently authorized to work in the United States or Canada for any employer.



Hudson is an Equal Opportunity Employer of all qualified individuals. All employment decisions are made without regard to age, race, color, religion, sex, sexual orientation, national origin, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law. We are committed to creating an inclusive workplace in which we value diversity and unique experiences, backgrounds and identities.



All offers are contingent upon successful completion and passing of background checks, and reference checks, and/or employment verification results.



Note to staffing agencies: Please do not contact Hudson (including the recruitment team or any hiring managers) regarding this position with candidates. If assistance is needed in filling any position for Hudson, a member of our recruiting team will reach out directly.



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